The ID Badging Process

 

Criminal History Record Check

Security Threat Assessment

Naturalized Citizens/ Resident Aliens Requirements

Disqualifying Criminal Offenses

Badge Access Levels

Customs

Escorting

Lost/Stolen Badges

Fees

Damaged Badges

Replacement Badge Request Form

ID Badge Renewals

Criminal History Record Check  (CHRC)

All applicants requiring unescorted access must complete the Criminal History Records Check (CHRC) and Security Threat Assessment (STA) process as required by Title 49 of the Code of Federal Regulations 1542.209 and Transportation Security Administration Security Directive 1542.04.08F titled “Security Threat Assessment and Reporting Requirements Related to Individuals with Airport-Issued Identification Media” issued December 10, 2008. All applicants must provide two forms of ID at the time of fingerprinting, one of which must be a government issued photo ID such as a driver’s license or passport. Philadelphia International Airport also reserves the right to back further than  the immediate 10 years.

See the TSA List of Acceptable Documents

If the CHRC shows no disqualifying convictions, the applicant can proceed with the badging process. Your employer will be notified when the CHRC/STA process is cleared.

To set up an appointment for fingerprinting or an ID badge, please contact the Security Office at 215-937-5452.

Note: The Security Department is responsible for reviewing and approving all results. In the event there are questions resulting from the background check results, the applicant may be contacted by the Security Department and asked to provide additional documentation.

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Security Threat Assessment (STA)

The City of Philadelphia and the Department of Homeland Security (DHS) will use biographical information to conduct a security threat assessment and will forward any fingerprint information to the Federal Bureau of Investigation to conduct a criminal history records check of individuals who are applying for, or who hold, an Airport Issued Identification media or who are applying to become a Trusted Agent of an airport operator. DHS will also transmit the fingerprints for enrollment into the US-VISIT’s Automated Biometrics Identification Systems (IDENT). If you provide your Social Security Number (SSN) DHS may provide your name and SSN to the Social Security Administration (SSA) to compare that information against SSA’s records to ensure the validity of your name and SSN.

TSA Adjudication/Redress procedures

 

Naturalized Citizens and Resident Alien Requirements

 

Non U.S. citizens are required to bring an Alien Registration Card for every step in the process including all badge renewals.

Naturalized/Foreign born U.S. Citizens are required to bring a U.S. Passport, Certificate of Naturalization (USCIS Form N-550 or N-670) for every step in the process including all badge renewals.

Disqualifying Criminal Offenses

For a list of the Disqualifying Criminal Offenses click here .

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Badge Access Levels

The ID Badging/Division of Aviation Security Department will determine badge access levels.

Access is granted according to your company’s work area and needs determined by the security department. Badges of the same color do not necessarily have the same access.

An authorized signer from your company must sign requests for upgrading/downgrading access.

If your company is requesting additional access, the request must be submitted in writing to the ID Badging Manager.

Requests for escort privileges need to be put in writing to the Airport Security Coordinator (ASC).

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Customs 

If a badge applicant requires access into the Customs and Border Protection (CBP) areas, a U.S. Customs Form 3078 must be completed. These forms can be obtained from CBP in Terminal A-West, 3rd Floor. The telephone contact number is 215-863-4271.

CBP will determine the level of access in the CBP area, if appropriate, for each applicant. Customs seals must be reissued every 2 years along with the Airport ID badge.

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Escorting

Rules and Responsibilities

1. All non-badged “Visitors” must be escorted at PHL.

2. Escorting of a "Visitor” is allowed to take place by authorized Blue Badged Personnel for short-term, legitimate, business related reasons only.

3. Employees who lose or forget their ID Badges are NOT considered "Visitors" and cannot be escorted.

4. A limited number of BLUE badged employees who demonstrate a routine operational need will be granted ESCORT privileges.

5. ONLY Blue Badge Escort Authorized personnel may escort individuals into the Secure, Sterile and Restricted areas of the Airport.

6. Red and Yellow badges MAY NOT ESCORT in the SECURE, STERILE, or Restricted areas of the Airport.

7. Yellow badges may escort unbadged individuals in the non-secure section of the Airport Operations Area (AOA).

8. Authorized Escorting may begin only at Security Screening Checkpoints or Gate V01.

9. Authorized Escort Blue Badge Holders are designated with an Airport applied “E” sticker on the face of their Badges, or with a Solid Red Line that identifies a Law Enforcement Officer.

10. Authorized Escort Blue badge holders may only ESCORT Three (3) people at any given time. Vehicle Escorts may only ESCORT One (1) person at a time. The ESCORT must take full responsibility for the Visitor(s), and must explain Airport and Escorting Rules to the Visitor(s).

11. Visitors under Escort must be under direct control of the authorized escort at all times. This means they must remain within 10 feet and in the direct line of sight of their escort at all times.

12. Authorized Escorts must notify Airport Police if they lose control of their Visitor(s).

13. Authorized Escorts are responsible to report any suspicious activity to airport police immediately.

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Violation of Escort Rules and Regulations

FAILURE TO FOLLOW ALL AIRPORT ESCORTING RULES WILL RESULT IN VIOLATION PENALTIES AS LISTED BELOW:

1st offense: minimum of $100 monetary fine, removal from the secured/ restricted area and loss of Escort Privileges until successful SIDA and Escort retraining is completed.

2nd offense: a minimum of $100 monetary fine, removal from the secured/ restricted area and loss of Escort Privileges. SIDA retraining will be required.

3rd offense: a complete loss of access privileges at PHL will result.

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Lost/Stolen Badges

If your badge is lost or stolen, you must report this immediately to 215-937-5452 in order to prevent unauthorized access and fines.

In the event your employment is terminated with your company, you are responsible for notifying the ID Badging Office and returning the ID badge to the Division of Aviation Security Department. Future badges will not be issued unless the previous ID badge is accounted for.

Replacement of a lost/stolen badge requires a Replacement Badge Request Form signed by an authorized signer of your company. 

The fee for replacing a lost or stolen badge is $100. The fee is due at the time of your badge appointment. The fee for replacing a stolen badge may be waived provided the badge holder produces an original police report. The lost badge fee structure is: 1st occurrence, $100, 2nd occurrence $150, 3rd occurrence, $200, 4th occurrence will result in permanent loss of badge privileges

If a badge is subsequently found after a replacement badge is issued, it is to be returned to the badging office immediately. You cannot have more than one badge in your possession. Failure to maintain proper accountability for your badge can result in fines against your company and PHL by the Transportation Security Administration.

Repeated violations may result in loss of access privileges for individuals or companies. 

 
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Damaged Badges

Badges damaged due to normal wear and tear may be replaced. Employees must bring a completed Replacement Badge Request Form signed by an authorized signer of your company and two forms of government issued photo ID to appointments to replace a damaged badge. There is no charge to replace badges that are damaged due to normal wear and tear.

Fees

If your employer does not fingerprint and,or does not pay for the ID badge, the following fees apply:

CHRC Fingerprinting: $32 per applicant

ID Badge: $33 per applicant

Lost/Stolen Badge Replacement: $100 per badge* (see fee structure above)

*The fee to replace a stolen badge may be waived provided the badge holder produces an original police report.

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ID Badge Renewals

ID badges expire on the badge holder's birthday 2 years after the badge is issued. Badges must be renewed prior to the date of birth in the expiration year; unrenewed badges will automatically deactivate on the badge holder's birthday in the expiration year. In order to receive a new badge, employees must schedule an appointment by calling 215-937-5452 at least one month prior to the expiration date as appointment times are limited and filled on a first-come basis. Employees must bring a completed Replacement Badge Request Form signed by an authorized signer for their company and two forms of government issued photo ID to their badge appointment. The Badge Replacement Request  Form must be stamped by customs in order to keep a  Customs Seal on an ID Badge (if applicable).  Badges will not be renewed without the proper forms and ID.

Replacement Badge Request Form

Replacement Badge Request Forms are available in the ID Badging Office located in the Communications Center. They can be downloaded here

Hours of Operation:

Interactive Employee Training Center (IETC)
Monday-Friday 09:00/21:00

ID Badging Office
Monday-Friday 09:00/21:00
Saturdays – 09:00/15:00
The ID Badging Office is closed on Holidays

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